Listing Documents

The Documents section allows agents to add, categorize, and manage supplemental files associated with a listing, controlling their visibility to the public and MLS system users.

Click here to view the Documents tab overview image.

Overview of the Documents tab within the listing input editor.

Add Document

From a listing, select the Documents tab.

Select the Add button to open the upload area.

Click here to view the Upload interface image.

Upload interface display showing drag-and-drop drop zone and file browser options.

Upload your document file using one of two methods:

Drag and Drop: Drag supported files directly from your computer into the upload window.
Browse: Click the Browse button to select files from your hard drive.

Accepted file formats include PDF, JPEG, HEIF, and HEIC.

Manage Document

Click here to view the Document card image.

Document card options and element controls preview.

Element	Description
Filename & Link	Displays the uploaded file name. Clicking the link opens or downloads the file preview.
File Size	Displays the total file size in kilobytes (KB).
Privacy Badge	Indicates current visibility status (Public, Private, or Conditional).
Type	Selects the document classification (e.g., Floor Plan, Disclosure, Bylaws, or Other) for easy identification.
Description	Allows input of additional context or notes regarding the document.

Choose the type of document.

Select the Type drop-down menu to categorize the uploaded document.

Enter a brief file description.

Select the ellipses to configure privacy and display settings.

Click here to view the Actions menu image.

Expanded Actions menu showing privacy and management options.

Action	Description
Make Public	Makes the document visible to everyone, including public-facing sites and portal viewers.
Make Private	Restricts view access strictly to authorized users on the MLS system.
Make Conditional	Sets the file as public while the listing is active, then automatically switches it to private once the listing is no longer active.
Move Forward	Shifts the document card forward one position in the display order.
Move Backward	Shifts the document card backward one position in the display order.
Download	Downloads a local copy of the document to your device.
Delete	Removes the document from the listing entirely.

Save or Submit your changes.

Batch Actions

Select the Actions drop-down menu above the cards to perform actions across multiple selected documents.

Show All documents (default) or filter by their privacy settings.

Action	Description
Select All	Selects all uploaded document cards in the workspace.
Make Public	Makes the document visible to everyone, including public-facing sites and portal viewers.
Make Private	Restricts view access strictly to authorized users on the MLS system.
Make Conditional	Sets the file as public while the listing is active, then automatically switches it to private once the listing is no longer active.
Delete	Removes all currently selected floor plans from the listing.
Clear All	Deselects all currently selected floor plan cards.