Overview
This article provides an overview of the Accounting tab in Appraisal Scope and explains how staff users manage financial activity associated with order records across accounts receivable and accounts payable workflows. It outlines key functions such as recording and exporting payments, generating and distributing invoices, managing appraiser payments and ACH transactions, producing appraiser statements, and using QuickBooks integration features.
Managing Sales Commissions Tab
The Commissions page gives staff users a location to manage AMC sales commissions. Along with list features similar to those available throughout the Accounting tab, lists viewed from the Commissions page will include the Sales Person and Commission columns. The Sales Commission list will also include Group By functionality, located to the left of the page and atop the list, that allows a staff user to group the order records by salesperson or by client company.
The Sales Commission list will track commissions for the salespeople that an AMC has setup in their platform-version. These settings are accessible from the Staff list under the Staff tab.
The Sales Commission list can be used to track commissions that are owed. Once a commission is paid, the associated record should be deleted. To delete a record, a staff user will first select from the far-right column the check box associated with the record to be deleted. Then, they will click Delete.
Exporting Data—Sales Commission
The Export feature is most useful in cases where a staff user has refined their Sales Commission list using the Search or Group By functionality. When a user clicks Export, located to the right of the page and atop the list, all data appearing in the list will be exported.
We must reiterate that all data will be exported, so if a list hasn’t been refined, and the number of orders in the list span multiple pages, it may take a considerable amount of time to produce a spreadsheet, and the spreadsheet produced can be very large.
The Export feature will generate an Excel spreadsheet. The Excel file will be downloaded to a user’s local device. The spreadsheet will include all data from the exported list.
Aging Balance Tab
The Aging Balance page allows staff users to view a list of accounts that carry a balance that’s past due by at least 30 days. The list shows the total balance in the Balance column, and then it organizes the balance into the columns Current (the portion of balance up to 30 days old), Over 30 (the portion of balance past due by at least 30 days), Over 60 (the portion of balance past due by at least 60 days), and Over 90 (the portion of total balance past due by at least 90 days). The past-due calculation begins from the date when an order is completed.
Users can view aging balances associated with either accounts receivable or accounts payable by selecting Account Receivable or Account Payable from the top left of the page, just beneath the tab menu. A list showing accounts receivable can be searched by client company, and a list showing accounts payable can be searched by appraiser or appraiser company.
Exporting data—Aging Balance
The Export feature is most useful in cases where a staff user has refined their Aging Balance list using the Search or Group By functionality. When a user clicks Export, located to the right of the page and atop the list, all data appearing in the list will be exported.
We must reiterate that all data will be exported, so if a list hasn’t been refined, and the number of orders in the list span multiple pages, it may take a considerable amount of time to produce a spreadsheet, and the spreadsheet produced can be very large.
The Export feature will generate an Excel spreadsheet. The Excel file will be downloaded to a user’s local device. The spreadsheet will include all data from the exported list.
Transaction Summary Tab
The Transaction Summary page provides a searchable list of every payment transaction for every order throughout the history of an AMC’s platform-version. Staff users will have the ability to broadly filter the list by transaction. Users can select Account Receivable or Account Payable from the Transaction options located at the top left side of the page, beneath the tab menu. This selection will narrow the list to records of transactions in one of those broad categories.
More filters can be applied through the Search functionality at the top of the page. Among options available, the list can be narrowed by client company or client user, Appraiser or Appraiser Company, and/or by date range of transactions.
Staff users will find totals for the Credit and Debit columns for accounts receivable, and for appraiser fees (App Fee column) at the bottom of each page of a Transaction list. Appraisal Scope will provide a Page Total and a Grand Total. The Page Total provides the total for the page, and the Grand Total provides the total for the entire list.
Exporting data—Transaction Summary
The Export feature is most useful in cases where a staff user has refined their Transaction list using the Search or Group By functionality. When a user clicks Export, located to the right of the page and atop the list, all data appearing in the list will be exported.
We must reiterate that all data will be exported, so if a list hasn’t been refined, and the number of orders in the list span multiple pages, it may take a considerable amount of time to produce a spreadsheet, and the spreadsheet produced can be very large.
The Export feature will generate an Excel spreadsheet. The Excel file will be downloaded to a user’s local device. The spreadsheet will include all data from the exported list.
Outcome
After reading this article, you will be able to navigate the Accounting tab and identify the purpose of its primary pages, controls, and workflows for managing financial records. You will also be able to complete common accounting tasks such as recording payments, generating invoices, exporting data, managing appraiser payments and ACH activity, and supporting QuickBooks-related processes.