--- title: "Listing Documents" slug: "listing-documents" updated: 2026-09-17T21:31:35Z published: 2026-09-17T21:31:35Z canonical: "docs.cotality.com/listing-documents" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.cotality.com/llms.txt > Use this file to discover all available pages before exploring further. # Listing Documents ### Listing Documents The Documents section allows agents to add, categorize, and manage supplemental files associated with a listing, controlling their visibility to the public and MLS system users. Click [here](/docs/listing-documents#) to view the Documents tab overview image. ![Overview of the Documents tab within the listing input editor.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_01.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) #### Add Document From a listing, select the Documents tab. ![Documents tab icon.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_02.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) Select the Add button to open the upload area. Click [here](/docs/listing-documents#) to view the Upload interface image. ![Upload interface display showing drag-and-drop drop zone and file browser options.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_03.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) ![Add Supplements button.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_04.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) Upload your document file using one of two methods: - **Drag and Drop:** Drag supported files directly from your computer into the upload window. - **Browse:** Click the **Browse** button to select files from your hard drive. Accepted file formats include PDF, JPEG, HEIF, and HEIC. #### Manage Document Click [here](/docs/listing-documents#) to view the Document card image. ![Document card options and element controls preview.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_05.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) | Element | Description | | --- | --- | | **Filename & Link** | Displays the uploaded file name. Clicking the link opens or downloads the file preview. | | **File Size** | Displays the total file size in kilobytes (KB). | | **Privacy Badge** | Indicates current visibility status (**Public**, **Private**, or **Conditional**). | | **Type** | Selects the document classification (e.g., Floor Plan, Disclosure, Bylaws, or Other) for easy identification. | | **Description** | Allows input of additional context or notes regarding the document. | Choose the type of document. Select the **Type** drop-down menu to categorize the uploaded document. ![Type drop-down menu.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_06.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) Enter a brief file description. ![The Description input field.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_07.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) Select the ellipses to configure privacy and display settings. Click [here](/docs/listing-documents#) to view the Actions menu image. ![Expanded Actions menu showing privacy and management options.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_08.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) | Action | Description | | --- | --- | | **Make Public** | Makes the document visible to everyone, including public-facing sites and portal viewers. | | **Make Private** | Restricts view access strictly to authorized users on the MLS system. | | **Make Conditional** | Sets the file as public while the listing is active, then automatically switches it to private once the listing is no longer active. | | **Move Forward** | Shifts the document card forward one position in the display order. | | **Move Backward** | Shifts the document card backward one position in the display order. | | **Download** | Downloads a local copy of the document to your device. | | **Delete** | Removes the document from the listing entirely. | Save or Submit your changes. ![Submit button.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-save-submit-close.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) #### Batch Actions Select the Actions drop-down menu above the cards to perform actions across multiple selected documents. ![Type drop-down menu.](https://cdn.document360.io/d7730790-9b0e-4a1e-800e-a32628b13559/Images/Documentation/listing-manager-documents_09.png?sv=2026-02-06&spr=https&st=2026-11-01T17%3A00%3A21Z&se=2026-11-01T18%3A00%3A21Z&sr=c&sp=r&sig=g6S7oOzO9C8TVBVDbtZp5maiocFxaJqTFi1B%2FhbAH5o%3D) Show All documents (default) or filter by their privacy settings. | Action | Description | | --- | --- | | **Select All** | Selects all uploaded document cards in the workspace. | | **Make Public** | Makes the document visible to everyone, including public-facing sites and portal viewers. | | **Make Private** | Restricts view access strictly to authorized users on the MLS system. | | **Make Conditional** | Sets the file as public while the listing is active, then automatically switches it to private once the listing is no longer active. | | **Delete** | Removes all currently selected floor plans from the listing. | | **Clear All** | Deselects all currently selected floor plan cards. |